Registrar & Share Transfer Agent
KFin Technologies Limited
Selenium Tower B, Plot 31 & 32,
Financial District, Nanakramguda, Serilingampally Mandal,
Hyderabad – 500032, Telangana.
E mail : einward.ris@kfintech.com
Website: https://www.kfintech.com
Toll: 1800-309-4001
Information to be provided to RTA, if holding shares in physical form
The Securities and Exchange Board of India (‘SEBI’) vide its circular dated 03rd November 2021 has made it mandatory for the shareholders holding securities in physical form to furnish PAN, KYC details and Nomination to the Registrar and Transfer Agent (‘RTA’) of the Company. In case of failure to provide required documents and details as per the aforesaid SEBI circular, all folios of such shareholders shall be frozen on or after 01st April 2023 by the RTA. Click here for SEBI circular
In view of the above, shareholders of the Company holding securities in physical form shall provide following documents/details to RTA:
- PAN
- Nomination (for all eligible folios) in Form No. SH-13 or submit declaration to ‘Opt-out’ in Form ISR-3
Note: Any cancellation or change in nomination shall be provided in Form No. - Contact details including Postal address with PIN code, Mobile Number, E-mail address
- Bank Account details including Bank name and branch, Bank account number, IFS code
- Specimen signature
The above documents/details are to be provided to Company’s RTA i.e. KFin Technologies Private Limited, Selenium Tower B, Plot No.31-32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad 500 032, Telangana, India or email at einward.ris@kfintech.com along with Name and folio numbers.
Download the forms:
| Sr. No. | Form | Purpose | Download Form |
|---|---|---|---|
| 1 | Form ISR-1 | Request for Registering PAN, KYC details OR Changes/updations there of (only for securities held in physical | ISR-1 |
| 2 | Form ISR-2 | Confirmation of Signature of securities holder by Banker | ISR-2 |
| 3 | Form ISR-3 | Declaration for Opting-out of Nomination by holders of physical securities in Listed Companies | ISR-3 |
| 4 | Form SH-13 | Nomination Form | SH-13 |
| 5 | Form SH-14 | Cancellation OR Variation of Nomination | SH-14 |
| 6 | Form ISR-4 | Form for Requesting issue of Duplicate Certificate and other Service Requests for shares/Debentures/Bonds, etc., held in Physical form | ISR-4 |
Norms for furnishing PAN, KYC details and Choice of Nomination.
SEBI vide its circular SEBI/HO/MIRSD/POD-1/P/ CIR/2024/81 dated June 10, 2024 which can be downloaded from here , addresses changes aimed at easing the investment process, particularly concerning the submission of nomination details for demat accounts and mutual fund folios. It states that freezing of accounts for non-submission of ‘choice of nomination’ will no longer apply to existing investors, removing restrictions on corporate benefits and service of physical folios. Furthermore, security holders without updated nomination, PAN, or KYC details will still be eligible to receive payments such as dividends or interest. SEBI also encourages investors to submit nomination details but emphasizes that failure to do so will not affect their account’s functionality.
Extension of timelines (i) for nomination in eligible demat accounts and (ii) for submission of PAN, Nomination and KYC details by physical security holders; and voluntary nomination for trading accounts
SEBI vide its circular SEBI/HO/MIRSD/POD-1/P/CIR/2023/158 dated September 26, 2023 which can be downloaded from here has extended the deadline for submitting PAN, Nomination, Contact, Bank A/c details, and specimen signature for physical securities folio numbers to December 31, 2023, following representations from investors, Registrars Association of India, and stakeholders.
SEBI vide its circular SEBI/HO/MIRSD/POD-1/P/CIR/2023/158 dated September 26, 2023 which can be downloaded from here has decided to make the submission of ‘choice of nomination’ for trading accounts voluntary to ease business operations, and extend the deadline for demat accounts to December 31, 2023, based on representations from Exchanges, Depositories, Brokers’ Associations, and stakeholders.
Simplified norms for processing investor’s service requests by RTAs and norms for furnishing PAN, KYC details and Nomination
SEBI vide its circular SEBI/HO/MIRSD/POD-1/P/CIR/2023/181 dated November 17, 2023 which can be downloaded from here has amended its Master Circular for Registrars to an Issue and Share Transfer Agents dated May 17, 2023 to simplify norms for processing investor service requests by RTAs and furnishing PAN, KYC details and Nomination. The provisions for freezing and referring frozen folios to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and Prevention of Money Laundering Act, 2002, have been removed. The reference to the term freezing/freezing and referring folios by the RTA/listed company have been deleted.